Best POS System For Barbershop - Factors To Consider

The right barbershop POS system should handle everything from payment processing to managing customers, loyalty programs, and even tracking your inventory.

A great POS system comes with an easy-to-use interface and integrated scheduling features, making your day run smoother while offering excellent customer service. In this guide, we’ll cover what every barbershop POS system should have, look at some of the best options out there, and show you how the right setup can elevate your business. Let’s get started.

TIP: If you’re running a hair or beauty salon, check out our guide to the best salon POS system instead! You can find the full guide HERE.

Essential features in a barbershop POS system

When looking for your barbershop POS system, there's a few features that can really make a difference. Here's what to look out for:

Appointment scheduling

Did you know over 50% of barbershop customers book outside of regular business hours? With an efficient online booking system, your shop becomes accessible 24/7, helping you attract new clients and keep your schedule full. Plus, automatic reminders help keep your chair busy, ensuring consistent cash flow and happy clients.

A good barbershop POS system will: 

• Simplify appointment scheduling: Effortlessly manage bookings and keep your barbershop business running smoothly with easy-to-use appointment scheduling features.
• Let customers reschedule: Shift appointments quickly when life throws curveballs, maintaining a seamless flow in your shop.
• Send out reminders: Automated booking confirmations and appointment reminders help reduce those dreaded no-shows, keeping your barber shop POS efficient.

The best POS systems go further: 

• Include online booking: Let your clients book appointments anytime with a POS system for barbershop that integrates online appointment booking, giving them the flexibility they crave.
• Integrate with customer profiles: Access customer data, preferences, and service history in seconds, making sure each client’s visit feels personalized.
• Offer automatic rebooking suggestions: Prompt clients to schedule their next trim before they leave the chair—boosting return visits and ensuring loyalty.

Customer profiles

Recent studies reveal that 77% of consumers have chosen, recommended, or even paid more for a brand that offers personalized service. On top of that, 74% of customers are willing to share their information in exchange for a tailored experience! That’s why having a barbershop POS system equipped with smart customer management tools is essential for building loyalty and keeping clients coming back.

A good POS system will: 

• Store client data: Easily track customer preferences, service history, and contact details, so every visit feels personal.
• Track visits: Keep tabs on past services and products, so you can always recommend the perfect cut or product.
• Support loyalty programs: Reward loyal customers with points, discounts, or perks, making sure they keep coming back.

The best barber shop POS systems go beyond:

• Automate loyalty rewards: Seamlessly apply rewards or discounts based on client activity, no manual tracking needed.
• Integrate customer feedback: Store feedback directly in profiles, so you can fine-tune your services to each client.
• Offer targeted marketing: Use customer data to send personalized offers, keeping your marketing sharp and your chairs full.

Inventory management

Businesses spend around 25% to 35% of their budget on inventory costs, so poor inventory management can quickly drain your profits! Thankfully, the best POS system for barbershops can help you keep everything in check.

A good barber shop POS system will: 

• Track inventory in real time: With barbershop POS software, you can monitor stock levels instantly, so you’re never caught off guard.
• Simplify reordering: Automatically generate reorder lists when items run low, ensuring you never run out of essential products.
• Manage multiple suppliers: Track all your suppliers and their products in one place, making reordering easy and efficient.

The best POS systems offer even more: 

• Predict sales trends: Use analytics tools to see which products are flying off the shelves and stock up ahead of time.
• Integrate with services: Link products to services using customer data, so you can upsell the right items during appointments.
• Provide detailed reports: Get in-depth reports on inventory to help manage cash flow, reduce waste, and avoid overstocking.

With an optimized inventory management system built into your barber shop POS, you’ll control costs better, streamline ordering, and ensure your shelves are always stocked with what clients love.

Payment processing

Has a customer ever come into your salon and asked if you accept a certain payment method? You say no, and disappointedly, they walk out the door. Losing business over payment options is the last thing you want! That's why having a POS system that accepts multiple payment methods is crucial for your barbershop business. Whether it's Apple Pay, Google Pay, or debit cards, you need a barber shop POS system that handles them all seamlessly.

A good POS system will: 

• Accept multiple payment methods: From digital wallets to credit cards, make sure clients can pay however they want.
• Provide secure transactions: Ensure payments are fast, smooth, and safe, so your clients feel confident.

The best barbershop POS systems take it a step further: 

• Offer contactless payments: With contactless payment options, your clients can just tap and go, making the checkout experience quick and easy.
• Track payment processing fees: Know exactly what you’re paying in fees, whether it’s for Amex or Mastercard.
• Integrate with online booking: Let clients prepay or pay deposits when booking through your online appointment booking page.
• Give insights into payment trends: Track which payment methods your customers prefer with customer data so you can better cater to their needs.

Sales reporting

When’s the best time of day for walk-ins? Which barber is driving the most sales? How much revenue did you pull in last week? 

With robust reporting and analytics in your barbershop POS system, you can easily answer these questions and unlock valuable customer data insights.

A good POS system will: 

• Track daily and weekly sales: Get a clear view of your revenue, broken down by services, products, and staff.
• Highlight top performers: Easily see which barbers or products are bringing in the most money, so you can focus on what works.
• Spot slow times: Identify those quieter hours when you might need to offer promotions or adjust schedules.

The best POS systems will: 

• Provide real-time insights: Access instant updates on sales and customer data, helping you understand your business performance on the fly.
• Offer custom reports: Tailor your reporting and analytics to track what’s important to you—whether it’s payment processing fees, inventory management, or client spending habits.
• Show long-term trends: Use historical data to predict future sales, optimize inventory, and plan smarter marketing strategies.

With the right barber shop POS system, your sales reporting isn’t just about numbers, it’s about unlocking insights from customer data that help your barbershop business thrive.

Staff management

How well do you know your team’s schedules? Are you keeping tabs on who’s smashing their sales targets and who could use a bit more support? And when was the last time you reviewed how your barbers are performing? Managing your team effectively is the secret to keeping your barbershop running smoothly!

A solid POS system will help you:

• Easily manage schedules: Create and adjust shifts in seconds, so you’re never caught short-handed when things get busy.
• Track performance: Monitor each barber’s sales and services to spot your top performers and see where someone might need a hand.
• Simplify communication: Make it easy for your team to message each other about shift changes or important shop updates—no confusion, just smooth operations.

The best POS systems do even more:

• Link to customer data: Connect staff performance with customer reviews and feedback to see who’s leaving clients happy and loyal.
• Offer training resources: Provide your team with training materials or service tips straight from the POS, helping them stay sharp and improve their skills.
• Handle payroll like a pro: Automate payroll calculations based on hours worked and commissions earned, so paying your staff is quick and painless.

Systems for barbershops 

Epos Now

Epos Now is a top-tier cloud-based POS system that helps barbershops run smoother and deliver a better customer experience. It covers everything from scheduling appointments to handling online bookings, making managing your shop way less stressful.

POS hardware

Whether you’re ringing up sales or booking appointments, Epos Now’s hardware is fast, reliable, and built for barbershops. Here’s what you get:

• Countertop POS terminal: A sleek HD touchscreen with a built-in receipt printer makes checkout easy.
• Air card reader: Accept credit, debit, contactless, and digital wallet payments (Google Pay and Apple Pay) all from one compact device.
• Cash drawer: A sturdy, all-metal drawer to keep your cash secure and organized.

With this setup, you’ll be able to:

• Speed through transactions: Payments and receipts are handled in one go, no hassle.
• Manage multiple locations: Perfect if you’ve got more than one barbershop to look after.
• Track appointments and clients: Keep everything from bookings to client preferences in check, making each visit smooth.

POS software

Our software is specifically tailored for barbershops. Its intuitive design allows staff to master it quickly, enabling them to focus on delivering excellent services. Key features include:

• Appointment Scheduling: Stay organized with daily bookings and easily make changes on the go. Integrations with booking software enable clients to book directly through your website.
• Client Profiles: Create and update profiles that track client preferences, special requests, and custom pricing to provide a personalized experience.
• Inventory Management: Monitor products in real time, set up automatic stock replenishment, and ensure you never run low on your best-selling items.
• Sales and Performance Reporting: Access detailed reports on your top-performing barbers and services, empowering you to make informed decisions and drive revenue growth.

POS integrations

Epos Now is designed to adapt to the unique needs of your barbershop. That’s why we offer a wide range of integrations to optimize your business:

• Online booking integration: Enable clients to book appointments via your website effortlessly, thanks to integrations with software like Beyonk.
• Loyalty program integration: Enhance client retention by establishing rewards programs with apps like Epos Now Loyalty, which can lead to a revenue boost of up to 13%.
• Marketing tools: Automate appointment reminders, send promotional offers, and manage client communication via email and SMS, keeping your clients engaged and encouraging repeat visits.

Fresha

Fresha is a scheduling and management platform tailored for businesses like barbershops. It operates on a usage-based pricing model with a free subscription for unlimited staff. Here’s what a review had to say about the brand:

Pros:

• Offers a free subscription for unlimited staff
• User-friendly interface
• Available in various countries and supports multiple languages.
• Includes a Fresha marketplace

Cons:

• Limited options for customizing the appearance
• Clients must create a Fresha account to book appointments.
• Online booking cannot be integrated directly with your website
• Limited support for integration with other platforms.

Vagaro

Vagaro is a comprehensive management software solution designed for barbershops, offering a range of features to streamline operations. Check out the pros and cons of this POS system as noted in a recent review:

Pros:

• Features specifically tailored for barbershops.
• Affordable pricing options
• Client marketplace
• Integrations with popular software

Cons:

• Pages may load slowly at times, and users might encounter glitches during usage.
• Clients are required to create a Vagaro account when booking appointments, which some may find inconvenient.
• There is a slight learning curve at the beginning